Apart from the obvious things, such as open walkways, cleaning up spills, safe equipment, and proper training; many elements of office safety that are ignored. Techniques such as the 5 S system are great ways to avoid these slip-ups and maintain a safe environment. 

5 s system

5 S System

The 5 S’s are a great way to keep the workplace organized and safe. It consists of sort, set in order, shine, standardize and sustain. This system focuses on putting everything where it belongs and keeping the workplace clean, which makes it easier for people to do their jobs without wasting time or risking injury. 


The First step is to sort and determine what you can get rid of and what needs to be kept. Look through tools, furniture, equipment, and materials. Its purpose is to get rid of anything unnecessary that will just clutter up the work area and get in the way. 

Set In Order

The next step is to set in order. Once all of the unnecessary items are disposed of, concentrate on organizing what you have left. Be practical and logical about who uses each item the most, where it is used the most, and how often it is used. 


The third step, shine, requires the most continuous upkeep. The basis of shine is daily cleaning, mopping, sweeping, dusting, wiping down surfaces, and putting things away. It also includes maintenance on machinery, equipment and preventing problems before they occur. 


Standardization is the step that makes sure companies don’t complete the first three steps, then let everything go back to chaos. It turns these steps into habits by assigning tasks, creating schedules, and always providing instructions. Signage, labels, posters, floor markers, and tool organizers will help keep everything running smoothly. Visual communication is key, it helps keep everything organized and easy to navigate.


The first four steps need to be continuously updated, refreshed, and reviewed with employees. Managers also need to be participating and following these steps to show employees that they are serious about it becoming a staple at work. This step makes sure that the 5 S System becomes a part of the company, an element of everyday work life. 

avoid safety slip ups

Proper Safety Attire

Wearing the correct shoes is crucial to avoid slips, trips, and falls. Aside from comfort, the soles should have good traction and be slip-resistant to avoid injury. Keeping shoelaces tied sounds like a no-brainer, but is extremely important. Accessories such as safety glasses, hard hats, safety vests, gloves, ear protection and cooling towels are other ways to keep employees safe in the workplace. 

avoid work fatigue

Reduce Fatigue

Strain and exhaustion are ignored in office safety a lot of the time. It’s not something that can be immediately fixed in the office by cleaning, reorganizing, and hanging more signs. To work to the best of their ability, employees need to be well-rested, energized, and comfortable. Providing comfortable chair and desk situations, encouraging breaks, time away from screens, and providing a stocked break room with snacks and beverages are ways an employer can avoid fatigued employees. Although, most of it is the responsibility of each employee to take care of themselves. Make sure you are getting enough sleep, eating healthy, drinking water, and being active. These are all steps to make sure you are thinking, alert, and ready to work when you are on the job.

Leave a Reply